ACSA takes privacy issues seriously and
wants our members and website users to be aware of the types of information we
collect and what we do with it. These privacy practices pertain to our website
and our database.
If we make material changes to it, we will provide users notice through our
website, or by other means, to provide the opportunity to update settings in
response to the changes. Users’ continued use of our website after we publish
or send a notice about our changes to these terms means that users are
consenting to the updated terms.
The Association of Collegiate Schools of
Architecture (ACSA) website is controlled and operated in whole or in part by
the ACSA from its offices within the United States. Users outside of the United
States who access the ACSA website do so at their own risk and are responsible
for compliance with applicable local laws.
III. Intellectual Property
ACSA reserves all of its intellectual property
rights over the Code and Content published or transmitted through its websites.
Users may not modify or use the Content or Code received from these sites for
any purpose other than those permitted.
IV. Supply and Use of User and
All website user data and all data about ACSA
members are obtained through normal business practices, including but not
limited to mailing list sign-up, membership applications, online purchases, and
event registrations. Data collected through ACSA’s website include data
provided by ACSA users (user data) as well as data stored in ACSA’s databases
collected through ACSA’s membership activities (member data).
A. What Information Do We Collect?
Users and members must
register to obtain any product or service (tangible or virtual) offered by the
ACSA. Some products and services also require ACSA membership. Registration may
require a valid mailing address be submitted to appropriately fulfill a product
or service request. Online registration requires a valid email be provided
because an online profile is created during the registration process.
As outlined below, ACSA may
ask for additional demographics such as race, age, sex, birth date, and
Users purchasing a product
or service online are asked to provide a credit card number. ACSA does not
store credit card information after the transaction is complete. However, it does maintain a reference number
provided by its credit card gateway. ACSA follows Payment Card Industry (PCI)
standards for all sales.
2. ACSA Faculty and Supporting Member Data
ACSA collects demographic and professional information about our members—that
is, individual faculty at ACSA full and affiliate member schools and Supporting
category members of the ACSA.
Because the large
majority of ACSA members have an appointment at an ACSA member architecture
education program, we have collected membership information about faculty,
staff, and administrators from the programs themselves. The source for this
information may be the school's faculty, staff, or administrators, or public
sources of information, such as the university website. ACSA collects other
information directly from our individual members and from website users. Below
are three categories of information that we collect and who is able to change
or access this information.
a. Faculty Appointment Information Supplied by Member
Due to our
membership structure, ACSA relies on program administrators (i.e., deans,
directors, chairs, department heads, etc.) to identify faculty and staff
members and supply information about their appointment to the architecture
program (e.g., full-time, part-time, tenured/nontenured, etc.). The program’s
head administrator receives online access to the program’s roster of faculty in
our database. The head administrator is able to add or delete faculty members
from the roster, and can add and change data about these faculty and staff
members. If a member believes the academic appointment information is
erroneous, please contact the membership department at ACSA, email@example.com.
ACSA collects demographic information from website users and members. This
information is supplied by the individual user or member on a voluntary basis
and may include, but may not be limited to, race, ethnicity, LGBT status, and
disability status. The optional demographic information supplied by an
individual will remain confidential within ACSA’s uses, as described below.
ACSA also collects optional information on the professional background of
faculty and administrators. This information includes, but may not be limited
to, courses taught, research and practice expertise, licensure status, terminal
degree, and faculty appointment information such as rank, time commitment, and
various roles within an architecture education program.
3. Contact Information
ACSA members may
maintain multiple addresses, email addresses, and phone numbers with the
organization; one of these should be identified as the primary contact
information for correspondence with the organization.
4. Website Logs
ACSA website usage logs
generate non-identifying site usage data, such as the number of hits and visits
to our sites. This information is used for internal purposes by technical
support staff to provide better services to the public and may also be provided
to others. However, the statistics contain no personal information and cannot
be used to gather such information. Site information is used to confirm
participation in the ACSA programming and may be used to advise participants of
the numbers of visitors who come to our site from their sites. No personal
information is collected.
Web servers keep track of
the pages visited on the ACSA websites and the amount of time spent on those
pages. ACSA only uses this information for statistical purposes, to find out
which pages users find most useful and to improve the website.
A cookie is a small amount
of data that is sent to a user’s browser from a Web server and stored on your
computer's hard drive. ACSA uses what is referred to as Essential or Required
Cookies to support the basic functionality of the site (e.g., login,
authentication, authorization, cart, etc.). Our websites are not set up to
track, collect, or distribute personal information not entered by visitors. Users
can still access ACSA’s website with a browser set to reject cookies.
B. How Do We Use Your Information?
1. Email and Mail Contacts
electronic communications from ACSA adhere to the CAN SPAM Act.
b. ACSA Use. ACSA
maintains an email contact list for weekly ACSA Update mailings as well as
other electronic correspondence. Individual users either add themselves to this
list by signing up to receive emails, or their emails are provided by the
program administrator to identify them as members. In cases where ACSA receives
new-member contact information from a member program administrator, the new
member is contacted and asked to confirm they are willing to receive regular
mailings from ACSA.
c. Third Party
Use. ACSA occasionally makes the mailing addresses of its members and users
available to third parties. Members and users may opt out of being
included on these lists at any time by logging in to "My ACSA" and
checking the appropriate box on the Contact Info tab. ACSA does not
release email lists of its members, although individual email addresses may be
accessed through the members-only faculty directory.
2. Online Directories
a. ACSA maintains
online directories of schools and individual members. Information provided in
these directories has been provided by the program administrators of the
schools or voluntarily by individuals themselves.
already included in a directory may opt out of being included by contacting ACSA
by email at firstname.lastname@example.org.
a. ACSA will make
use of the data collected about its individual users and members and about its
schools for the purposes of analysis and publication of information about
architectural education and practice. ACSA may also analyze its user and member
data for internal purposes.
data will not be released on an individual basis and will be reported only in
aggregate. Access to individual demographic data is restricted to ACSA staff
for internal purposes.
information and information about faculty appointments may be disclosed through
d. ACSA may
combine other external data about architecture schools, faculty, and other
individuals with ACSA’s own data for research purposes.
C. Commitment to Data Security
To prevent unauthorized
access, maintain data accuracy, and ensure the correct use of information, ACSA
has implemented the appropriate physical, electronic, and managerial procedures
to safeguard and secure the information we collect online and by paper.
The portions of our Web
site requiring login or data entry by Web users are protected by SSL. All paper
applications are scanned and maintained in a secure server environment.
D. Commitment to
ACSA is committed to complying with the terms and spirit
of the General Data Protection Regulation (GDPR), the comprehensive European Union
data privacy law, effective May 2018. We
are taking steps to communicate with our partners and vendors about GDPR
compliance, and we continue to work to ensure that our products, services, and
contractual commitments are brought into compliance. Steps we are taking to
ensure compliance include
· Reviewing and updating third-party
software and service agreements vendors and contracts
· Auditing email and newsletter lists to
determine how consent was granted and taking appropriate steps accordingly
· Evolving our database systems to allow
for appropriate data portability and data management
ACSA will continue to monitor GDPR compliance and other privacy-related
regulatory laws, regulations, and guidelines, and will adjust our practices
V. Accessing and Updating Your
All records in our database are accessible online
by their individual or company owner. To access your information to modify it
or to opt out of any of ACSA’s communications visit www.acsa-arch.org and login. You can
also call, or email the ACSA national office using the contact information at
the end of this document.
VI. How to Contact Us
Association of Collegiate Schools of Architecture
1735 New York Avenue, NW (3rd floor)
Membership Inquiries: email@example.com